Work the civil rights and training screens

Tom wants to know whether Claymont's civil rights posters and staff training are in order before a review. This page is how to read Civil Rights Compliance, CACFP Training & Staff Management and the Annual Training Calendar.

All three are read-only. There is no form, no create button and no editable field on any of them.

Who can do this

• Front-line staff
• Site director
• Regional director
• Organisation admin
• Super admin

None of the three pages checks a role of any kind. Every signed-in user who can reach CACFP sees all three in full.

All three compute the wrong program year for most of the year

Each page works out its program year as the current calendar year and the next. A CACFP program year runs 1 October to 30 September, so from January to September the page asks PTRS for the program year that has not started yet, and gets nothing back.

Every figure and every list on these three screens is filtered on that value.

Civil Rights Compliance

Four tabs: FNS-101 Summary, Complaints, Poster Records and Training.

FNS-101 Summary

Two tiles, Total Participants and Program Year, above a Reporting Category and Count table.

The FNS-101 breakdown table never appears

The table only shows once a breakdown figure arrives, and PTRS's answer has no such figure. It returns nine plain counts instead, one per reporting category, plus a total.

The section that would show them simply never appears, no error, no empty state either.

The whole point of an FNS-101 summary is the racial and ethnic breakdown. The screen shows a total and a year.

The two tiles that do show are correct: PTRS groups every recorded demographic by its reporting category and totals them.

No demographic record can be created from the interface

Recording a child's demographic is built completely: it checks the child belongs to your organisation, refuses a duplicate for the same child and program year, and works out the FNS-101 reporting category from the recorded ethnicity and race rather than asking for it directly.

No screen anywhere in PTRS collects a participant's race or ethnicity. Both tiles read 0 and the current calendar year pair in every copy of PTRS as a result.

Looking up demographic records is built and reachable from no screen.

Complaints

Date, Relationship, Status, USDA Forwarded. All four columns are correct.

A civil rights complaint cannot be recorded, forwarded or resolved from the interface

Recording a complaint, forwarding it to USDA, resolving it and certifying the annual complaint log all have no screen. Looking up one complaint is built and reachable from no screen.

So the table is permanently empty, no complaint is ever marked forwarded to USDA, and the annual complaint log, the document a reviewer asks for, cannot be produced.

And certifying it would count zero complaints even if it could be reached. The certifying action compares a four-digit calendar year against the nine-character program year every other CACFP screen sends. The two never match.

Poster Records

Form, Display Location, Condition, Last Verified.

Display Location is always blank. The page reads a figure under a name that does not match what PTRS actually sends.

The other three columns are correct. Condition shows green for Good and yellow for everything else, Damaged, Faded, Covered and Missing all render the same yellow chip.

A poster check cannot be recorded or verified, and PTRS holds two unrelated poster records

Recording a poster display and re-verifying an existing one both have no screen, so a poster display cannot be recorded and an existing record cannot be checked again. Several fields that would matter to a reviewer, whether a replacement is needed and when it was ordered and received, whether the poster is the current version, whether it is visible to the public, and a photo, are all things PTRS's design holds and this table does not show.

There is a second poster record kept entirely separately. A different part of PTRS holds its own poster compliance record, with its own create and list actions and a per-site status summary. The two share nothing and are never reconciled, and the screen piece built for the second one is used by no page, so none of its three actions has anything calling it either.

The readiness check and the CACFP compliance score both read the record on this tab. A poster recorded through the other one would count for nothing.

PTRS names no required poster. The poster form number is free text on both records. PTRS states no required form, no required version and no required display location; the only structured field is the condition.

Training

Date, Type, Method, Status, Expires.

Method is always blank. The page reads a figure under a name that does not match what PTRS sends.

The other four are correct. Status shows green for Completed and yellow otherwise; every new record is marked Completed the moment it is created, so it is green whenever a row exists. Expires is worked out as twelve months from the training date, a fixed number with no citation behind it.

Civil rights training cannot be recorded, and PTRS holds three separate training records

Recording a civil rights training session has no screen. The action behind it is complete: it checks the site, records the training type and method, works out the expiry, and records it in the audit trail, and nothing calls it.

PTRS can also work out which required topics a training session left uncovered, and nothing calls that either, because nothing records the topics a session covered in the first place. A quiz score and whether it was passed are both things PTRS's design holds and nothing writes.

Three unrelated training records exist in CACFP: this one, a second civil-rights-specific certificate record with two actions that nothing calls, and the CACFP staff training record on the next screen. Only the first counts toward review readiness.

CACFP Training & Staff Management

Four tiles above four tabs: Dashboard, Training Records, Role Assignments, Food Safety Certs.

The four tiles

Tile	What it is
Compliance Rate	A percentage over "x of y staff"
Food Safety Coverage	"x/y" over "Sites with certified staff"
Expiring in 30 Days	A count
Expiring in 90 Days	A count

These are correct against what PTRS sends. What PTRS sends is the issue.

The Compliance Rate does not measure training

The rate counts role assignments, not training records, in every case it is worked out. The bottom of the fraction is every staff member with a current CACFP role assignment for the program year; the top is those whose assignment is marked Authorized.

No training record is consulted at any point. The table that records which training each CACFP role requires is read only by its own listing, which has no screen.

And every new role assignment starts Unauthorized. The only action that changes it has no screen, and takes the new status exactly as sent rather than working it out. So in any copy of PTRS whose role assignments were not entered by hand, the Compliance Rate is 0.0%.

Expiring in 30 / 90 Days count staff training records for the program year whose expiry falls in that window. The expiry is worked out, not entered: it is set to 30 September of the program year's end year.

Dashboard tab

Selecting Dashboard shows nothing. The four tiles above the tabs are the real dashboard, shown regardless of which tab is picked. The Dashboard tab's own body only shows a loading message while data is missing, and shows nothing once it has loaded.

Training Records tab

Date, Type, Method, Hours, Status, Expires. All six are correct.

A CACFP staff training record cannot be created, opened or marked complete

Creating a training record, looking up one by itself, marking one complete, and refreshing the compliance snapshot all have no screen.

So the table is read-only over a list nothing can add to, its status can never move forward, and the snapshot the dashboard prefers cannot be refreshed from the interface.

Whether every required topic was covered, and whether an assessment was passed, are both things PTRS's design holds and nothing writes.

Role Assignments tab

Role, Start Date, Primary, Authorization. All four correct. PTRS defines seven CACFP programme roles, unrelated to the roles that govern the rest of PTRS.

Five of the six role actions have no screen, including all four writes, and none of the four checks what it is sent. A CACFP role cannot be assigned, ended or authorized from the interface.

Food Safety Certs tab

A certification table above a Site Coverage Status grid.

The table is correct. A certificate's renewal status is worked out both on write and on demand: Expired past the expiry date, Expiring Soon within 90 days, Current otherwise. The 90 is a fixed number with no citation. The fourth status, Pending Renewal, is set only by an action nothing calls, so that chip never appears.

Every Site Coverage card is red, however many certificates a site holds

The grid reads three figures under names that do not match what PTRS sends, so the value it checks to decide the card's colour is always missing, which reads as false. Every card renders with a red border and the text "No food safety certification," including a site with five current certificates. The site's own name is correct, so each card names its site accurately and then misreports it.

The calculation behind the grid is itself correct: it lists every site, matches certifications that have not yet expired, and works out the certified staff count and earliest expiry per site.

A food safety certification cannot be recorded, and PTRS holds two unrelated records for it

Recording a certification, looking one up, and recomputing its renewal status all have no screen, and neither write checks what it is sent.

A second, separate certification record exists. It has its own four actions, a free-text certification type, no manager level, no renewal status and no way to link it to more than one site. Its own create and list actions have hooks nothing calls; its lookup and removal have no screen at all. Nothing else in PTRS reads it: the tile, the grid, the readiness check and the compliance score all read the first record.

A separate table meant to let one certification cover several sites has no writer anywhere, so a certification marked as covering multiple sites covers exactly the one site on its own row.

Annual Training Calendar

Four tiles, Total CACFP Staff, Compliant, Non-Compliant, Compliance Rate, above a Training Records table.

It reads the same two figures as the previous screen with the same program year, so the tiles carry the same meaning and the same caution: they count authorized role assignments, not training.

The table adds one column the other screen does not have: Staff Member. It shows the staff member's own id, a long code, because PTRS's answer carries no name for it and the page does not look one up.

There is no calendar on this page, and nothing on it can schedule, plan or record a training session. It is a second view of the same read-only list.

The status colours cover a status PTRS cannot send

The four colours cover Completed, Scheduled, Overdue and Pending. A record's actual status does not include a value spelled Pending, so any status outside those four shows grey.

PTRS raises no training alert

The training alert record has no reader and no writer

PTRS's design includes a complete training alert record: seven alert types, including 30-, 14- and 7-day expiry reminders, a lapsed-training alert, a site-non-compliant alert, a critical-gap alert and a threshold-breach alert, plus an escalation level, a recipient and an acknowledgement trail.

Its own design describes it as generated on a schedule and turned into a notification for delivery. Nothing writes a row and nothing reads one.

CACFP schedules no task of any kind, on any timetable, and PTRS has never sent a notification by any path. So the Expiring in 30 Days tile is the only expiry signal in the module, someone has to open the screen to see it, and it is filtered on a program year the page computes wrongly for nine months of the year.

What to do instead

You need to	Today
Produce an FNS-101 racial and ethnic participation summary	Not possible. Nothing collects the data and the breakdown table does not appear
Log a discrimination complaint	Keep it outside PTRS
Certify the annual complaint log	Not possible, and it would count zero complaints even if it were
Record that the civil rights poster is displayed	Not possible from either poster record
Record that a staff member completed CACFP training	Not possible
Report a training compliance rate	Do not quote the tile. It counts authorized role assignments and is 0.0% wherever those were not entered by hand
See which sites have a current food safety certificate	Read the certification table, not the Site Coverage cards, those are red for every site
Be told before a certificate expires	Not possible. Nothing alerts, emails or notifies

Related

• Who can do what with operations and compliance
• What a CACFP review asks for
• Work the review and corrective action screens
• Staff credentials, the other, unrelated training record in PTRS
• CACFP troubleshooting